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<br />Award Community Center HVAC Replacement Project <br />May 16, 2017 <br />Page 1 of 3 <br /> <br /> <br /> <br /> <br />DATE: May 16, 2017 <br /> <br />TO: Honorable Mayor and City Council <br /> <br />FROM: Tom Tait, Public Works Services Director <br />By: Jacquelyn Mercado, Management Analyst <br /> <br />SUBJECT: CONTRACT WITH ACCO ENGINEERED SYSTEMS, INC. FOR THE <br />COMMUNITY CENTER HVAC REPLACEMENT PROJECT IN THE <br />AMOUNT OF $32,117 <br />Recommendation: Approve <br /> <br />SUMMARY <br /> <br />The Fiscal Year 2016-17 Capital Improvement Plan provides for replacement of the <br />HVAC equipment at the Community Center. To complete the project a contractor was <br />obtained through the National Joint Powers Alliance (“NJPA”) cooperative purchasing <br />program. This NJPA program enables the City to streamline the process of procuring <br />construction services, and ensures the best price possible. <br /> <br />It is recommended that the City Council approve, and authorize and direct the City <br />Manager to execute a contract with ACCO Engineered Systems, Inc. for the Community <br />Center HVAC Replacement Project in the amount of $32,117. <br /> <br />BACKGROUND <br /> <br />The Public Works Services Department (“PWSD”) is responsible for the maintenance of <br />all City facilities. The Department currently has a preventative HVAC replacement <br />program designed to replace HVAC units every 12 to 15 years in order to reduce the <br />chances for unplanned HVAC outages at City facilities. The benefits of replacing HVAC <br />units on a planned schedule include savings in electrical usage and unscheduled <br />replacement costs. In addition, if an HVAC unit becomes inoperable, it can take up to <br />four weeks to receive replacement parts and even longer to go through the procurement <br />process to buy a new unit. <br /> <br /> <br /> <br /> <br /> <br />