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<br />1 <br /> <br />1 <br /> <br />PRESENT : <br /> <br />ABSENT: <br /> <br />15:5956 <br /> <br />MINUTES <br /> <br />CITY COUNCIL OF THE CIn OF ARCADIA <br /> <br />ADJOURNED REGULAR MEETING <br /> <br />APRIL 6, 1963 <br /> <br />!', .. <br /> <br />Pursuant to the order of adjournment of the regular meeting of the City <br />Council of April 2, 1963, the City Council of the City of Arcadia met <br />in adjourned regular session at' the Arcadia Public Library at 8:00 A.M., <br />April 6, 1963. <br /> <br />'u <br /> <br />Councilmen Balser, Phillips, Reibold, Turner <br />City Manager, City Clerk <br />Library Board Members,Gene Gre~g~ Hugh Livie, Mrs. Ernest Mortenson, <br />J 1 " Mrs. H.. Ar ,.opel, J. L. Yl?ung and Librarian <br />Mayor Butterworth -', :, <br /> <br />The meeting convened at 8:45.A~M~, Mayor Pro Tempore Phillips presiding. <br /> <br />" <br />Mayor Pro Tempore Phillips expressed appreciation on behalf of the <br />Council for the courtesy ext~nded by the Library Board,members. <br /> <br />Mayor Pro Tempore Phillips ~then'opened the meeting on the: first <br />consideration of the 1963-64 budget as presented by the Library Board. <br /> <br />The Librarian projected various charts on the visual screen depicting <br />growth patterns in connection with services the Library provides, <br />number;of persons serviced during a given period of time"statistics <br />reflecting usage of the Art:and'Lecture Room and its maintenance cost, <br />telephone inquiries, etc. , ' , I,' . <br />; .. j <br /> <br />The City Manager read his communication incorporating recommendations <br />pertaining to the budget. The 'budget as presented by the Library Board <br />called for a total expenditure of $255,367.72. The City Manager's budget <br />recommended a budget of $24i,669~72. . <br />:. ,i <br /> <br />Extensive discussion was held covering the following areas: <br />:;.. ' .:'.j \ ~ ~'. <br /> <br />Best possible personnel'usage. <br />Acquisition of additional material (books, etc.). <br />.. Maintenance cost, including possibility of this item ~eing <br />included in the overall City General Account. <br />::" '.st~eainlining of operation ~,:"electronic devices to preserve manpower. <br />.. Sinlplification of procedures,. <br />.' Data processing. <br />Art and Lecture Room usage (at the present time no charge is made). <br />Volunteer help. ' , <br /> <br />Discussion was also held on the possibility of presenting ,to the <br />electorate an amendment to Section 11061 of the Arcadia City Charter, <br />which currently provides for a 20C levy for the operation of the Library. <br /> <br />, ~ .' <br /> <br />The procedure of books returned ,was explored by the Librarian. <br /> <br />It was the desire of the City Couucil that <br />budget carefully and endeavor earnestly to <br />category and report back to the.Council by <br />Council'advised that it would conSider the <br />month of May at official budget sessions. <br /> <br />the Library Board study the <br />reduce same by,2% in any <br />approximately April 15, 1963. <br />revised budget :during the <br /> <br />The meeting adjourned at 10:30 A.M. <br /> <br />, <br /> <br />(J~ /J ~l~ <br /> <br />Mayor Pro Tempore Phillips <br /> <br />ATTEST: <br /> <br />av~Q..'?64U~ <br /> <br />City Clerk <br />